How I Lost My iPad

This last week, I published two posts – one post on The Sweet Setup and one on my website.

Over on The Sweet Setup, I shared “Losing my iPad Pro: what I missed (and love) about Apple’s tablet experience” where I talked about replacing my iPad after it was stolen and how it clarified the space in my experience the device fills for me:

The iPad has been my main computing device since the Pro line came out. Being without it for a few weeks has really highlighted why I prefer the iPad, and in many cases, has shown me how I can do more than on any other device.

Without an iPad, the joy of using a device doesn’t exist to the same extent. I still have an iMac, but since I lost the iPad and have had to use the iMac full-time again, I’m starting to feel the desktop’s limitations.

I had some good conversation on Twitter and a bit of discussion on Reddit – the conversation was positive, with many people sharing how they also prefer to use an iPad as their main device.

I’m seeing this more and more – it makes sense to me 🙂


 
On my website, I only shared one post this week1”Workflows and shortcuts for saving your clipboard to Copied”. In it, I wrote about 7 workflows I create for Copied, helping me utilize the clipboard manager beyond what’s already possible with their action extension:

To start taking advantage of Copied’s deeper features, I turned to the URL scheme and set up three workflows to show my clipboard, open a list, and add a clipping with a custom title.

Plus I made one specific workflow for saving Highlights out of Instapaper, and my favorite out of the bunch saves tweets into Copied so I can reference them for later projects.

At the end, there was two more example workflows – one for searching Copied, and another for grabbing a specific clipping from a list.

The tweet I shared had a screenshot of all seven workflows – see the piece to add them.

 
I was also thankful when I saw Federico Viticci linked to my Copied piece in the Interesting Links section of the weekly newsletter that members of Club MacStories receive. If you have the means and are interested in more about workflows & other great ways to use iOS, I suggest paying for the subscription and reading through the archives (here’s a sample from November).


 
Since this is my first weekly recap, I also wanted to share something from the week prior: I was grateful to appear on Rene Ritchie’s podcast VECTOR for episode 125 to talk about Siri, Shortcuts, and Workflow, marking one of my debut appearances on a podcast.

We had a great conversation and talked about what some of the changes coming in iOS 12 mean for workflows, getting things done, and some ways I could see Shortcuts being useful for everyone.

Unfortunately I screwed up the audio recording on my end and my microphone input didn’t get properly saved, so we had to default to the Skype call for my end. It doesn’t sound great, but hopefully the conversation topic made it still worth the time for listeners.

During the conversation, I also talked about my Log Water workflow – add it to your library if you want to try it out and examine it. I got really excessive with the logic and honestly confused myself many times while setting up the different messages that differ depending on how close you are to the daily goal, but it’s a fun look at the ways you can take a simple version of an automation and beef it up to be more dynamic.

I really enjoyed recording the episode and it gave me a lot of energy – I’m going to try this more often.


 
That’s it for this week.

I’ve spent an ungodly amount of time on Twitter (thanks for the data, Screen Time!) so I’ll be spending less time this next week refreshing my feed and more writing. That being said, it’s still worth following me there because I’m sharing there often too.

If you’re interested in receiving my upcoming newsletter, here’s the sign up form.

I’ll be publishing these recaps on Saturdays (unlike this time on Sunday) to play along with the calendar weeks – mostly because it’ll make my date workflows easier. 🤖


  1. Self-shaming myself with “only” because I want to be sharing here much more often. 

Saving your clipboard to Copied with Shortcuts

One type of apps that make the Mac more useful than iPad for many are clipboard managers.

Instead of copying & pasting one thing at a time, tools like Alfred, Pastebot, and Copied let Mac users copy lots of information in batches and then use it later (often with special formatting or inserting with keyboard shortcuts).

On iOS, the problem isn’t nearly as solved – since apps don’t have the same access to your clipboard at all times, they can’t capture everything you’re cutting & pasting on your iPhone or iPad.

However, Copied does provide a solution that works across the Apple device line, letting you save things to their database, sync it across iPhone, iPad, and Mac, and share it elsewhere.

And, with support for URL scheme actions on iOS, it’s possible to use Copied in conjunction with an app like Workflow. You can create shortcuts that clip the contents of your clipboard, share sheet & save it into your Copied lists for organization, and much more.

Getting your clippings in

While getting text into Copied is mainly done through the action extension, sometimes it can take too many taps to get my information in just the right place.

To start taking advantage of Copied’s deeper features, I turned to the URL scheme and set up three workflows to show my clipboard, open a list, and add a clipping with a custom title.

Show clipboard in Copied:
The first workflow I’ve built adds on to the base URL of copied:// that opens the app and includes clipboard at the end. When this is run or opened with a shortcut phrase, Copied will display your clipboard text in a new window and let you add a title or choose a group before saving it.

Open Copied list:
The second workflow lets you open into one of the custom lists you might’ve added to Copied in order to grab one of your clippings out of there.

Since this workflow includes a main List action where I include all my Copied list names, I also added a Combine Text and Save File action that creates a .txt file in iCloud Drive of the list names for use in other workflows.1

Editor’s note: Even if you don’t plan to use this often, add it with your list names and run it to save the List names to iCloud.

Save with title to Copied list:
The third workflow is designed to save something to Copied with a custom title and into one of my lists.

If there is a link included that will be added into the URL field separate from the clipped text too. Here I’ve grabbed the names of the Copied lists from iCloud, then use Choose From List to let you pick which one to save within.

Plus, at the beginning, you’ll see some logic that makes the workflow more dynamic. It uses Count and an If action to check whether something is present coming from the action extension’s that it can use – this allows it to work if run from the share sheet, or otherwise default to the clipboard if started from the Workflow app, the widget, or as a shortcut with Siri.

Clipping specific types of content

My original goal looking into the Copied URL scheme was finding a better way to clip tweets and blog posts I’ve come across for use in my own writing later, so the next two workflows were designed for just that.

Clip Highlight to Copied:

This workflow takes text that I’ve highlighted or left comments on within Instapaper, then takes the Markdown outputted by tapping Share All Notes at the bottom of a saved piece and saves the link, quote, and title of piece into one of my Copied lists.

This is specifically designed for the way Instapaper outputs its notes, with some relatively sloppy logic that strips out the parentheses and brackets to grab the results I want.

Ideally I would know how to create regular expressions and could extract just the text I want so this wouldn’t potentially break with any odd formatting, but I don’t yet know how – it’s in progress, but for now this does work how I want it to.

Clip tweet to Copied:

The second workflow I’ve built (shown above in three steps) extract a tweet’s text from a Twitter link and input the information into Copied, since clipping a tweet normally only saves the URL and not the tweet itself.

Here the workflow uses the Twitter API 2 and extracts the username, handle, and body of the tweet, then rearranges it all into a clipping title, copied tweet, and the URL into one of my lists.

This nicely formats the display name and Twitter handle as the title, too, so I can reference what I’ve saved much easier.

Getting clippings back out

Finally, I used the other actions available in the Copied URL scheme to retrieve clipping later.


Editor’s note: this image is photoshopped to show both workflows on the same iPad.

Search in Lists:
The Search in Lists workflow I’ve created lets you type in a query and see if you’ve already saved it in Copied.

Running this will put the clipboard or action extension input into a text body, let you type what you’re searching for, and then opens into that space in Copied and displays your clipping to act on as you please.

Grab Item from List:
For those of you who might set up Copied lists that they want to refer to over time, they can use something like Grab Item From List to retrieve clippings from a specific point inside of a list.

While this example workflow I’ve made lets you type in a number to get the item in that spot in the list, you could also tweak it slightly to always retrieve the same clipping too.

I can see this being useful for people who have canned replies saved in Copied – you could swap Ask For Input with a Dictionary action and set up multiple items where each Key is your the title from Copied for your canned reply and the value is its position in the list. That way, when the workflow is run you can pick from the options and grab the corresponding clipping.3

Clip away, friends

Overall, utilizing Copied’s URL scheme helps bring down the friction of adding clippings into the app, plus helps you get even more organized as you add to the database.

With the ability to set these up as custom voice Shortcuts to launch using Siri and the workflows being designed to accept input everywhere they are run, Copied’s usefulness can be extended further whenever you’re using it on iOS.

Now it can be easier to use Copied more on whichever device you prefer, with the ability to clip & save content smoothly on any Apple platform.

If you have any questions, feel free to reach out to me on Twitter as @mattcassinelli.


Workflows in this post:

Links for Copied – a full-featured clipboard manager


  1. There’s also a Create Folder action at the top that creates /Lists/ in your Workflow folder in iCloud Drive, the only place where workflows can save to in the background (without opening the file picker). 
  2. I got the basis of the workflow from @brentacprime on Twitter, who also mentioned that he had found the workflow originally elsewhere online.

    This does a lot of the logic for accessing Twitter’s API and returning tweet text, so I mostly changed the way the text was arranged at the end and added in the Copied URL scheme logic. 

  3. I could have used this back when I was answering frequently asked questions as @WorkflowHQ on Twitter.